Group Shared Space - BETA
The "Shared Space" feature allows administrators to create controlled shared folders where group members can collaborate.
All group members have the same level of access to files and folders (delete, rename, and download content). All actions are audited and tracked, allowing administrators to trace activity to the responsible user.
The "Shared Space" is only available for custom groups.
When a user joins a group with "Shared Space" enabled, they lose access to their regular "My Files" section. They can only access the shared space as long as they remain part of the group.
Previously uploaded files remain in the user's "My Files" section, while files uploaded to the "Shared Space" belong to the shared space.
A user can only be a member of one group with "Shared Space" enabled at a time. If you try to add a user already in a "Custom Group" with shared space, a notification will appear.
An error message appears when the user is part of an another group with Shared Space.
Enabling Shared Space
Click on the "Users" segment to open the "User Management" dropdown, then click "Groups."
- If you don't have a custom group, you must create one by clicking the "Add Custom Group" button.
- If you have a custom group, click the "..." button at the end of the row and select "Edit."
In the modal, click "Enable Shared Space Collaboration for Members (Beta)" to activate the feature. Save the changes by clicking either the "Add Custom Group" or "Save Changes."
Add Custom Group modal
Edit Custom Group modal
Known Limitations
Uploading files to Shared Space from Kiosk may not work under all circumstances.