Redact/Substitution sensitive information

It is imperative to safeguard sensitive data as soon as it has been detected in order to prevent unauthorized access to it. In order to address this concern, OPSWAT Proactive Data Loss Prevention (PDLP) system comes with two distinct features: redaction and substitution:

• Redaction: As a result of redaction, sensitive information such as Credit Card Numbers (CCNs) and Social Security Numbers (SSNs) is concealed, while maintaining the overall structure and layout of the document as a whole. It is important to note that this method ensures that the private information is hidden while maintaining the readability of the remaining content.
• Substitution: On the other hand, the substitution feature is able to replace sensitive data with placeholders, thus adding another level of security for confidential information. OPSWAT PDLP system preserves privacy and prevents unauthorized access to sensitive data by incorporating both redaction and substitution features.

Supported File Types

• Portable Document Format (PDF)
• Microsoft Office Word (DOC/DOCX)
• Microsoft Office Word XML (XML)
• Microsoft Office Excel (XLS/XLSX)
• Microsoft Office Excel XML (XML)
• Microsoft Office PowerPoint (PPT/PPTX)
• Microsoft Rich Text Format (RTF)
• Extensible Markup Language (XML)
• Comma Separated Values (CSV)
• Text files (TXT, HTML)
• JPG (Optical Character Recognition based)
• PNG (Optical Character Recognition based)
• TIFF (Optical Character Recognition based)
• BMP (Optical Character Recognition based)

Supported Sensitive Information

• Social Security Number (SSN - U.S. and JP)
• Credit Card Number (CCN)
• IPv4
• Classless Inter-Domain Routing (CIDR)
• Custom regular expression

Enabling redaction

• Workflow Management > Workflows > "Workflow name" > Proactive DLP

Enable "Allow if redacted" will mark the final result to be "Allowed" even the files have sensitive info

Sample redacted file

Enabling substitution

• Workflow Management > Workflows > "Workflow name" > Proactive DLP

By enabling the substitution feature, you can effectively replace sensitive data with alternate characters or placeholders based on your need.